Adult Leader Resources

Kaufman Co Re-Start Preparedness Plan 

Restarting 4-H in Kaufman County


Best Practices for Conducting Events 2020.08.27 (002)

 Virtual Meetings and Events are encouraged alternatives.  When utilizing online platforms, be sure to follow guidelines established by Texas 4-H at the link below:


– Please fill out the online Program Preparedness Plan form before EACH meeting.

— Send to all members, guest, and guest speakers the COVID-19 Screening Form.    This needs to be filled out and handed in by EACH attendee and each meeting. Yes, we need the paper copies done. Please bring the roll call check sheet and these COVID-19 Screening Forms to the office or call Carrie to meet you and pick them up. But there is on also a virtual form you can send out to your members in an email.

–Do you have your “GO BAG” ready for the meeting?


  • Ensured the size of the room or facility is large enough to allow for the number of expected attendees and to allow for social distancing.
    • This should be in accordance with current guidelines of the local Health and Human Services Department.
    • Space tables, chairs, shooting points, farther apart to ensure social distancing (at least 6 ft. apart).
  • Have properly sanitized the space and all areas we plan to wipe down all common surfaces as recommended by the Center for Disease Control (CDC).


  • Here is some ideas for “safe play” games/icebreakers
    • Ultimate Ninja – For those at council Eli taught us this game.
    • Name Game: Sit in a circle. One person starts by using an adjective starting with the same letter as their first name,
      followed by their first name (i.e. Clever Claire, Kind Karen) the next person and following has to repeat the first person’s adjective and name and then add their own. it goes around the circle and the last person has to repeat all other names in order and end with their own.
    • Bridge Game: There are 4 people acting as the bridge goblins. Two people are standing on the same side, about 4 feet apart, and then on the other side there are two people facing them. Now the point of the game is for the rest of the
      group to cross this bridge as many times as possible, without going off the bridge. The trick is that each person cannot
      walk the same walk; they each have to be different. And if they’re not, the bridge goblins eat them.
    • Movie Ball Game: Everyone stands in a circle and bounces (with COVID use a basket ball/kick ball  and have the participants GENTLY kick the ball) a ball to somebody else, and has a five second limit to do so.  But before “bouncing” the ball they must say a name of a movie. When somebody repeats a movie name, they are out of the game. It eventually ends up being a competition between two people, and then there’s a winner.
    • Seeing the Future: Give each person a piece of paper (11×17 preferred), folded into 4 squares. Have them draw in one square how their life is now. In another square, how their life would be in a year. In another square, how their life
      would be in 5 years; in the last square, their life in 10 years. Have them share with the group about all 4 squares. The
      time frame of each square can be adjusted as desired by the facilitator.
    • Self Introduction Exercise: The objective of this exercise is for members of the team to become acquainted with one another to work more effectively as a team. Each individual needs to complete the paragraph below and then, if they feel comfortable disclosing, may be asked to share answers with the rest of the group.
      Hello, my name is __________. I am ____ years old. My hometown is ______________
      and I really ________ it there because ______________.  This year my main projects is ________________, and my goal is to learn(or do) ___________.  I feel __________ about it now! Some things I like to also do in 4-H includes ______________.  There are many things I am good at and one of them is ______________. I did a really fun thing this summer and that  was ____________. My family consists of ______________. If I could change one thing about myself it would be _____________. Still, I am really glad to be here right now because ______________. I would really like to get together with anyone who be interested in _________________. The one thing I want to be remembered for is _______________. As far as future plans are concerned, I hope to be ________________ someday.
    • Wink Murder: Sit the youth in a circle, facing each other. Choose one youth to be the ‘detective’. Send this youth out of the room or get him to shut his eyes and look away. Ask the remaining youth to close their eyes and put their heads
      down. Pick a ‘murderer’ by tapping one of them on the shoulder. The role of the murderer is to outsmart the detective
      by killing off everyone without being discovered. To do so, he must make eye contact and wink at someone without the
      detective seeing him (note: no one knows who the murderer is besides the facilitator who chose him). After someone is
      winked at, he or she must wait five seconds, then loudly ‘die’ and lay back on the floor. The detective has three chances
      to guess who the murderer is. If he does not accurately identify the ‘murderer’ in three guesses before everyone dies,
      the murderer wins.
    • Mine Field: Guides must lead an individual walking backwards through an obstacle course (mine field), using verbal cues only. Ask the participants to find a partner and decide who will be the guide (they can take turns).  The participant can not “look back”, if they do they must start over. The guide must lead the individual through the course without stepping on any mines (for example: “take three big steps backwards. Take two little steps to the left,” etc.). The guide learns how to be responsible for team-mates while the blindfolded person learns to rely on team-mates.
      • The 4-H Youth Council will be working to find some more cool games to play at the meetings that fit COVID protocols.
  • Ensure a protocol is in place and followed for use of any type of equipment. This may require planning of sanitizing equipment between uses.  This is especially important for shared equipment like sewing machines, firearms, clippers, pencils, crayons, etc.  (Example-It it suggested to not pick up the small flag sets during Pledges.)


  • Have a plan in place for youth who have not yet left the meeting and provide activities for individual youth to do while awaiting their pick -up. These could be handouts, games, etc, that do not involve contact with each other.
  • Have properly disinfected the entire space utilized and properly prepared it to be used
    • Think about the additional spaces that may have been used such as bathrooms, walkways, trashcans, any panels/additional buildings or equipment, and ensure all are cleaned and disinfected properly.
    • Wipe down all common surfaces with a disinfectant as recommended by the Center for Disease Control (CDC).


At this time we recommend food or snacks not be provided as part of 4-H meetings.

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