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Texas A&M AgriLife Extension Service
in Kaufman County
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Kaufman County 4-H
Virtual Learning Experiences
At Home Virtual Learning
4-H Horse Project Virtual Learning Level 1
4-H Ag in the Classroom
2022 Spring Major Show Validation Tag Order Form (FFA Only)
2022 Spring Major Show Validation Tag Order Information (4-H Members Only)
Adult Leader Resources
2022 County Fair Creative Talent
4-H Program Preparedness Plan Checklist
4-H Program Preparedness Plan Checklist
COVID-19 Program Preparedness Plan Checklist
Please mark the boxes below for each item that has been addressed in your planning. Provide comments below the item as appropriate. Submit to the 4-H Office a minimum of 14 days prior to the event. Send in an email the flyer, registration info and any other materials deemed relevant.
County Liners 4-H
Robotics 4-H Club
Horse Project Club
Rifle Shooting Sports
Archery Shooting Sports
Garden 4-H Club
Food Projects meeting
Textiles Project meeting
Other: (Please fill in the next question on the Project Meeting being held)
Select the club or project meeting that is being held..
MM slash DD slash YYYY
Location of Meeting
Anticipated Attendance Number
Can the event be conducted via technology with similar results?
Need Help In Determining
Please give details if the event CAN NOT be conducted via Technology.
Did you check the local health authority, County Judge, City Manager or other appropriate authorities to determine local expectations and regulations related to gatherings.
Notify potential participants of social distancing and personal hygiene expectations prior to the event. Include notification if facial covering or other PPE will be required.
Please include the 4-H agent in the notifications to the club members on the meetings. A simple CC of the email to firstname.lastname@example.org Remember to use the Preparedness bag for the meetings.
What is the space requirements of the location you are hosting the meeting?
Determine space requirements for participants and make certain proposed space is sufficient to allow 6-foot social distancing requirements. If Indoors, what is the stated room capacity? Remember the appropriate percentage of capacity must not be surpassed. If Outdoors, is the space sufficient for the anticipated number of attendees? Can they see and hear the program while maintaining appropriate social distancing practices? If not, what accommodations will be made for sound and visual participation?
You have the "Return to Meeting" bag handed to the club at the Leader Prep Meeting in August.
Need help with "Reload"
If for any reason, you need to "reload" the bag. Please contact Carrie Sharp at email@example.com
I understand that I need to make AgriLife Extension’s expectations clear (in writing) to all potential attendees prior to the event. They should understand the required social distancing and be prepared to provide their own PPE if required.
DAY OF EVENT (MEETING)
Please provide details where space is allowed for them.
Please try to have the sign in for the meeting to be as touch free as possible. Do not have attendees sign in on a common sign in sheet. All attendees, speakers, caterers, sponsors, etc must provide full contact information (name, address, e-mail, phone) or they will not be allowed to participate. Check which method is to be used below.
Google Roll Call check sheet
Leader or Parent to collect names and contact information.
Using the individual COVID-19 Screening Form (EVERY meeting) These should be filled out BEFORE the meeting.
If you do have a "Check In" table, make sure to have no more than one line and on volunteer member per table. Tables should be spaced a minimum of 6 feet apart. Use the 6 foot increment floor signs from the "Restart Bag" to help remind members. Have extra COVID-19 Forms available but follow safe contact protocols.
Individually wrapped snacks are ideal.
Coffee and/or tea should be served by volunteers or staff who are wearing disposable gloves.
Bottled water should be handed to participants by gloved attendant.
Right now we are trying to restart, please try to not serve any refreshments at this time BUT if they are to be served please check the following that you understand the protocols.
I understand that seating in the meeting should be a minimum of 6 feet apart, facing the same direction. If bleachers are used, they should be clearly marked with 6 foot spacing between seats.
I understand that high touch areas such as registration, snack tables, seats, and restrooms should be disinfected regularly during the event.
Please briefly explain any items that you were not able to check above and provide as much detail as possible on plans to address possible exposure points.
Please add who is filling out this form.
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