4-H Program Preparedness Plan Checklist

COVID-19 Program Preparedness Plan Checklist

  • Please mark the boxes below for each item that has been addressed in your planning. Provide comments below the item as appropriate. Submit to the 4-H Office a minimum of 14 days prior to the event. Send in an email the flyer, registration info and any other materials deemed relevant.

  • Select the club or project meeting that is being held..
  • MM slash DD slash YYYY
  • BEFORE EVENT

    Please include the 4-H agent in the notifications to the club members on the meetings. A simple CC of the email to cl-sharp@tamu.edu Remember to use the Preparedness bag for the meetings.
  • Determine space requirements for participants and make certain proposed space is sufficient to allow 6-foot social distancing requirements. If Indoors, what is the stated room capacity? Remember the appropriate percentage of capacity must not be surpassed. If Outdoors, is the space sufficient for the anticipated number of attendees? Can they see and hear the program while maintaining appropriate social distancing practices? If not, what accommodations will be made for sound and visual participation?
    If for any reason, you need to "reload" the bag. Please contact Carrie Sharp at cl-sharp@tamu.edu
  • DAY OF EVENT (MEETING)

    Please provide details where space is allowed for them.
    If you do have a "Check In" table, make sure to have no more than one line and on volunteer member per table. Tables should be spaced a minimum of 6 feet apart. Use the 6 foot increment floor signs from the "Restart Bag" to help remind members. Have extra COVID-19 Forms available but follow safe contact protocols.
    Right now we are trying to restart, please try to not serve any refreshments at this time BUT if they are to be served please check the following that you understand the protocols.
  • Please add who is filling out this form.

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